Public Notice Regarding Destruction of Special Education Records
September 2021- Notice is hereby given that Lake Villa Community Consolidated School District 41 intends to destroy the temporary records of all students who exited its special education program either by moving, graduating, or being dismissed from the program during the 2011-2012, 2012-2013, 2013-2014, 2014-2015, and 2015-2016 school years.
In accordance with federal and state laws, special education records are maintained for a minimum of five years after the student exits the special education program. A permanent records of the student’s name, address, phone number, grades, attendance record and year completed is maintained in perpetuity.
The purpose of the destruction of records is to protect the student from improper and unauthorized disclosure of confidential information contained within the file. Please note that certain records may be needed by the student, parent or guardian for social security benefits or other purposes.
Please note that the records for students who transferred on to high school following their successful completion of eighth grade are currently maintained by the high school districts. District 41 does not possess the original records. A copy of the student’s last IEP and case study evaluation are maintained by district 41.
Any parent/guardian of a student under the age of 18, or former student who has reached 18 years of age, may review and/or receive these records by contacting Lake Villa District 41, Attn: Special Education Department, 131 McKinley Ave. Lake Villa, IL 60046. Requests must be received by October 8, 2021. Only written requests will be accepted.
Records requested will be available for reviewing beginning October 12, 2021 at 131 McKinley Ave, Lake Villa, for 10 business days. Destruction of these records will begin on October 25, 2021. According to federal law, parents and guardians lose their right to review or obtain records when their child (the student) reaches 18 years of age or starts attending a postsecondary institution, whichever occurs first. However, a parent or guardian of a child with a disability who is 18 years of age or older may retain parental rights provided that the child has been determined to be legally incompetent or legally incapacitated.
Upon review, a copy of any information contained in the record will be provided to the parent/guardian or eligible student.
If no student, parent or guardian responds to this public notice, the school district will assume consent to destroy the entire record specific to the student.
If you do not understand this notice or are in need of interpretation, please contact the district at (847) 356-2385 and request the special education department.